Running a business can be a complex job that frequently involves dealing with complications more than important things like project development and strategic planning. And while some of these challenges inevitably accompany business ownership, often times many of the problems you deal with on a daily basis can be easily prevented. Unfortunately, however, by the time you realize that the complexity of your business is causing problems, chances are you’re probably already over-worked, stressed out, and struggling to keep up with your current workload. Because of this, you likely feel that you don’t have time to develop and implement strategies to solve the issue.
With this Catch-22 in mind, it’s important for business owners and managers like yourself to have a pre-existing strategic plan that can be used to thwart complexity problems in a manner that best suits your work environment. Below, you’ll find a five-part simplification strategy that will help your company decrease common complications, increase employee productivity, and effectively streamline business efforts.
Organize and Prioritize Tasks
As simple as it may seem, creating a prioritized to-do list can be an incredibly effective way to finish tasks and streamline your workday. Instead of jumping from task to task without ever actually finishing anything, this list will help you stay focused and concentrated on what needs to get done. Prioritize your to-do’s by tasks with upcoming deadlines and what’s most important. Break it down into small, manageable goals and be realistic about how much time you’ll need to complete each project. If you need to, consider blocking off several 15- to 30-minute time slots where you close the door to your office, set an away message on your email, and silent your cell phone. Soon, you’ll be able to get in the habit of tracking your time and prioritizing your demands.
Save the Trees
According to Clean Air Council and the Environmental Protection Agency, the average office worker uses 10,000 sheets of copy paper every year. In total, that’s 4 million tons of copy paper used in one year in the just U.S. alone. Even with the growing use of digital technology, many businesses still print hundreds of thousands of documents each year, producing not just wasted resources, but wasted time, too. Think about how often your desk gets cluttered or piled with paper documents, or how much time you spend managing things like faxes, invoices, receipts, etc.
Thanks to developments in cloud technology and mobile applications, most traditional paperwork can be done online. Check out GoPayment for sending invoices or accepting a credit card payment. By simply snapping a picture of receipts, order forms, etc. with your smartphone, you can upload them to your cloud-based storage system or email them as PDF files.
Do Some Revamping of the Rules
As your business grows, rules, guidelines, and expectations that were once relevant can start to seem nit-picky and restricting. One of the best ways to get started with simplifying your business is to get rid of irrelevant rules and low-value activities that are causing your company to waste time. For example, do you really need to have four people sign off on each and every expense report? Does a presentation need to be reviewed five times before being given? Instead of adding efficiency, rules like this hinder productivity and aid complexity issues. By doing away with some unnecessary tasks, you and your staff will be able to concentrate on important simplification opportunities.
If you hire your staff in a smart, strategic way, you’ll be able rely on them when it comes to taking on responsibilities and delegating tasks. Though it may seem awkward at first, delegating get easier with practice. Remember that you can’t run a business by yourself, and by allowing others to help share the workload, you’ll be able to get back valuable time that can be used for things like project development, business growth, and strategic planning. Having a little weight off your shoulders also allows to you take breaks and refresh your brain.
Outsource Your HR Needs
Enterprise companies often spend copious amounts of time working on payroll and benefits administration, and frequently feel the pressures of meeting tax deadlines and filing properly. However, by outsourcing your HR needs, you can rely on trained experts to handle these critical tasks and free up a significant amount of your time. Though you do have to pay the company to do what you’ve typically done yourself, you’ll find that having that extra time allows you to focus on ideas and strategies that ultimately boost your bottom line. Furthermore, by paying someone else to handle the HR side of business, it will be their responsibility (and money) if any mistakes are made – not yours.
By heeding the advice of this article, you’ll see your enterprise company start operating in a more simple and efficient manner that aids in productivity and grows business. If you’re interested in even further growing your company, consider getting professional help from ROI Call Center Solutions. As a leading outsourcing call center, ROI Solutions helps small business grow by providing them with beneficial call center services that help grow and retain a faithful client base. Call us today or connect with us via live chat support to learn more about how we can help you succeed.